ADMINISTRATIVE ASSISTANT
Job Description 

Open for Recruitment: Open until filled.  

Salary Range: $29,000 - $34,000 

OVERVIEW OF THE POSITION:

Under the supervision of the Administrative and Accounting Director, the Administrative Assistant assists all CFILC staff to complete projects requiring administrative support. Some travel required.

POSITION RESPONSIBILITIES:

• Answer telephone, schedule teleconferences, and send/receive faxes;
• Maintain office supplies and conference room;
• Perform word processing and data entry;
• Schedule meetings and conferences for staff;
• Arrange transportation and lodging as needed;
• Take meeting minutes as needed;
• Assist with bookkeeping duties including data entry, processing accounts payable and accounts receivable;
• Maintain contact lists for CFILC members and staff;
• Provide administrative support for all staff as needed (e.g., transcribing from dictation, transferring documents to alternate formats, pulling files, etc.);
• Operate and maintain office machines such as computer, printers, photocopier, fax, TTY, postage machine and multi-line phone system;
• Prepare and track all mailings (USPS, UPS, FedEx);
• Other duties as assigned. 

POSITION QUALIFICATIONS:

Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of the position. 

• Three years experience in a responsible administrative assistant position;
• Ability to type 40 wpm;
• Ability to operate in an electronic (computer-based) office environment;
• Proficiency with Microsoft Word, Excel and Outlook;
• Ability to multitask;
• Ability to communicate in a professional manner with all callers, visitors, and staff; 
• Ability to produce minutes and proofread documents before distribution;
• Ability to arrange necessary transportation must be maintained throughout employment. 

PREFERRED QUALIFICATIONS:

• Bilingual English/Spanish.
• Experience working with people with disabilities.

HOW TO APPLY:

Interested applicants should send by email a cover letter and resume to:

Human Resources
Email Address: jobs@cfilc.org
Please title the email subject line: Administrative Assistant 

No Phone Calls or Faxes will be accepted.

CFILC is an equal opportunity employer. Qualified individuals with disabilities are strongly encouraged to apply. CFILC provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify us.